Getting Started with Peppol - Complete Implementation Guide - Peppol.now

Getting Started with Peppol

A concrete step-by-step guide to successfully implement Peppol eInvoicing in your organization

Peppol implementation doesn't have to be complex. This guide gives you a clear overview of what you need and which steps to take - tailored to your specific situation.

Implementation Time
2-4 weeks average
Cost Savings
60% on invoice processing
Requirements
Company registration + software
Reach
1.3M+ organizations

The 4 Main Steps

Every Peppol implementation follows the same basic steps. The details differ per organization, but the process remains the same:

1
Analyze Situation & Needs
Determine your current volumes, systems and objectives

Result:

Clear picture of requirements and desired solution direction

2
Select Provider
Choose a Peppol Access Point that fits your requirements

Result:

Contract with provider and implementation plan

3
Implement & Test
Make technical connection and test thoroughly

Result:

Working Peppol connection ready for production

4
Deploy & Optimize
Go live with all partners and fine-tune processes

Result:

Fully operational Peppol workflow

Choose Your Situation

Your approach depends on your organization type. Choose the situation that best fits you:

Small-Medium Business

You want to save costs and work more efficiently without major IT investments
Best for:

10-500 invoices/month, existing accounting software, focus on simplicity

Large Enterprise

You have complex processes and want full ERP integration with high volumes
Best for:

1000+ invoices/month, ERP systems, automation priority

Government Organization

Compliance with EU regulations and service to all suppliers
Best for:

B2G obligations, many suppliers, transparency required

International Trade

You do business in multiple countries and want one uniform approach
Best for:

Multi-country operations, different formats, local compliance

Pre-Implementation Checklist

Before you start the implementation, make sure you have these essential items:

Valid Company Registration

Essential for Peppol registration and partner identification

Compatible Software

Accounting system that supports Peppol or can integrate

Project Leader

Dedicated person who can coordinate the implementation

Volume Analysis

Overview of current invoice volumes and processes

IT Support

Access to IT team for technical configuration

Clear Objectives

Clear picture of what you want to achieve with Peppol

Pro tip for fast implementation Start with a pilot group of 3-5 important partners before you fully roll out. This helps optimize processes and solve any problems without impact on your entire operation.

Realistic Time Estimation

Based on experiences from hundreds of implementations, a typical Peppol rollout looks like this:

1
Week
Analysis & Selection
1-2
Weeks
Configuration & Setup
1
Week
Testing & Validation
1-2
Weeks
Pilot & Rollout
Factors that influence the timeline: Complexity of your current systems, number of partners to integrate, desired level of automation, and availability of your IT team. Large ERP integrations can take 6-12 weeks, while simple cloud solutions are often operational within 1 week.

Ready to Get Started?

Begin your Peppol journey today. Compare providers, get advice, or dive deeper into the technical details - we'll help you along the way.

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