PeppolStation - Peppolflow

Prepare your organisation for the digital future with Peppol

Invoice processing software
NL | EN

Introduction - supplier

PeppolStation is an e-invoicing platform that helps organisations digitalise their entire invoice workflow. The platform combines sending and receiving Peppol invoices with intelligent processing tools, automating as much of the journey as possible — from incoming invoice to final booking.

Sending invoices is handled through an intuitive interface: manage customer data and products, complete the required fields, and send with a single click. Incoming Peppol invoices are stored locally and can be processed in several ways. Still working with PDFs — or dealing with suppliers who do? The AI-powered PDF2UBL tool automatically converts traditional PDF invoices into fully digital UBL files. For internal processing, PeppolStation offers two additional tools. PeppolFlow supports the review and approval of incoming invoices through a structured authorisation process, including allocation to general ledger accounts and cost centres. The X-pense app allows users to scan receipts directly from their smartphone and process them automatically as e-invoices.

Product portfolio

PeppolStation offers a complete suite of e-invoicing solutions covering the entire invoice process: from sending and receiving Peppol invoices to automated processing, internal approval and archiving. The platform is designed as a single central environment for all invoice flows within the organisation.

Central Invoice Management Environment

PeppolStation serves as the central hub for all incoming and outgoing e-invoices. Through an intuitive interface, users manage customer data and products, complete the required fields and send invoices via the Peppol network with a single click. Incoming invoices are stored locally and immediately available for further processing.

PDF2UBL – AI-Powered Format Conversion

For organisations still working with PDF invoices — or whose suppliers do — the integrated PDF2UBL tool automatically converts traditional PDF invoices into fully digital UBL files.

PeppolFlow – Authorisation and Approval Workflows

PeppolFlow supports the review and approval of incoming invoices through a structured authorisation process. Invoices are allocated to general ledger accounts and cost centres, and routed through configurable approval workflows — from single-step approval to complex multi-level processes.

X-pense – Receipt Scanning via Smartphone

With the X-pense app, employees scan receipts directly from their smartphone. The app processes these automatically as e-invoices, ensuring that smaller expenses are seamlessly incorporated into the digital invoice process.

✅ Central invoice management for incoming and outgoing Peppol invoices
✅ AI-powered PDF2UBL conversion
✅ Structured approval workflows via PeppolFlow
✅ Receipt scanning via the X-pense app
✅ Full audit trail and traceability

Prices

PeppolStation uses a transparent, volume-based pricing model with no hidden costs. The monthly price is determined by the expected number of incoming and outgoing transactions per month and can be calculated directly via the interactive pricing tool on the website.

Transaction volume Price (excl. VAT)
50 transactions/month € 17.– /month
100 transactions/month € 33.– /month
200 transactions/month € 60.– /month
500 transactions/month € 145.– /month
1,000 transactions/month € 250.– /month
2,000+ transactions/month from € 0.22 per invoice

A 12-month contract includes a 5% discount; a 24-month contract a 10% discount. All plans include one user account — additional users are available at € 5.– per month (excl. VAT). VAT does not apply to customers outside the Netherlands.

Calculate your price at peppolstation.eu

Company information

Name PeppolStation B.V.
Location Wilhelminastraat 42-A
4818 SH Breda,
The Netherlands
Founded 2025
Employees –
Specialization E-invoicing and digital invoice processing
International presence 96557567 (Dutch Chamber of Commerce)
Website www.peppolstation.eu
LinkedIn https://www.linkedin.com/company/peppolstation-b-v/

Key Features

Send e-invoices

This invoicing portal can send electronic invoices via the Peppol network in the standardized Peppol format.

Receive e-invoices

The software can receive electronic invoices via the Peppol network in the standardized Peppol format.

Simple onboarding

The software automatically handles the user’s registration on the Peppol network (creating a Peppol ID).

Peppol Ready

The software offers an API or standard connector to connect to the Peppol network.

Automatic processing

Incoming e-invoices via Peppol are automatically matched to purchase orders or cost centers and prepared for approval or accounting.ses.

Market focus

Active in countries PeppolStation is headquartered in the Netherlands and active in the Netherlands, Belgium, France, Luxembourg and Germany. Through support for country-specific UBL formats — including FatturaPA (Italy), RO e-Factura (Romania) and the Polish e-invoicing format — the platform also serves organisations beyond its core markets.
Generic vs. Specific industries PeppolStation’s solutions are generically applicable and suitable for any organisation sending or receiving e-invoices via the Peppol network, regardless of industry.
Network integrations PeppolStation is connected to the Peppol network for the exchange of e-invoices.
User interface available in the following languages Dutch, English
Customer profile PeppolStation primarily targets freelancers and SMEs looking to get started with e-invoicing in an accessible and affordable way. The platform is designed to be straightforward and requires no technical expertise.

Certifications

ISO27001

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ISO27001 means that an organization works according to an international standard for information security through an Information Security Management System (ISMS), which manages risks and continuously improves data security.

GDPR-Compliant

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GDPR compliance means that an organization complies with the European privacy law (AVG) by processing personal data safely, transparently and lawfully. Important requirements are consent, data minimization, security and respect for user rights such as access and deletion.

ISAE 3402 (SOC 1 Typ 2)

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ISAE 3402 is an international assurance standard for reports on internal controls at service organizations. It is internationally equivalent to SOC 1 and focuses on controls relevant to financial reporting. A Type II report assesses both the design and operating effectiveness of controls over a defined period (typically 6–12 months).

Peppol.nu Analysis

PeppolStation stands out as an accessible e-invoicing portal that goes beyond simply sending and receiving Peppol invoices. Where many providers stop at the network connection, PeppolStation also covers the next steps: approval workflows via PeppolFlow, AI-powered PDF conversion via PDF2UBL, and expense management via the X-pense app. This makes the platform suitable for organisations looking to manage their entire invoicing process from a single environment.

The transparent, volume-based pricing structure — starting at €17 per month — makes PeppolStation financially accessible for smaller organisations. The white-label partner model also offers opportunities for resellers looking to provide an e-invoicing solution under their own brand.

Best Match

PeppolStation is ideally suited for freelancers and SMEs in the Netherlands and surrounding countries looking to get started with Peppol e-invoicing quickly and without technical complexity. The platform is also a strong choice for organisations that want to further automate their internal invoice processing, including approval workflows and expense management.

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